| PTO MINUTES 5/19/10 Attendance: Donna S., Allison M., Tracy P., Deanna W., Beth G., Kimberly P., Margot P., Monica M., Lindsay Y., Stephanie S., Laura G., Rachael B., Lynn H., Debra C. Meeting called to order at 7:08 p.m. with prayer. Treasurer’s Report: Detailed report from 4/22-5/19/10 presented. Inquiry made concerning Spanish billing; balance to be verified with Mrs. Becker for days worked and amount owed . Principal’s Report: An additional teacher is in the budget for 2010-2011 school year – position to be open for third grade, with Ms. Hall and Mrs. Decker to resume teaching 5th and 4th grades, respectively. It was also noted there would be a slight tuition increase, however, also noted that St. Ed’s still has the lowest tuition cost in the Blue Water Vicariate. Also for 2010-11, there will be a tuition discount offered for any family with students attending both St. Edward’s and McCormick Catholic Academy. Due to new safety standards being enforced this year, bids are being taken for two new swing sets and a new blue climber for the preschoolers. Two new swing sets were estimated at $3,880 plus freight, plus an additional $600 to install (if volunteers assist the contractor, labor rate to install drops to $300.) New preschool climber was estimated at $2,000, plus additional $300 labor to install, and mulch. Mike M. was looking into playground mulch pricing. Funds for this purpose are being raised by donation to entry at the Talent Show and poker shift/s over Memorial Day weekend. Upcoming Dates: 5/21-22: 5th grade trip to Double J Ranch 5/26: spring music art show 5/31: No School 6/03: Putt Putt Golf for Accelerated Reader 6/04: Talent Show 6/11: 5th Grade Moving Up Mass/bowling/lunch 6/14: Awards Ceremony/Kindergarten Graduation 6/15: Field Day/half-day of school/Pizza Lunch Fundraising: Detailed report provided by Lynn H. as to all 2009-2010 fundraising. Discussion held about how remaining money to be spent. Money raised above and beyond all budgeted amounts will be earmarked for Field Day expenses, playground equipment, and end of year teacher gifts. Old Business: Remember Troy Dry Cleaners is still offering $20 gift cards for purchase, with $10 going back to St. Ed’s. Scrip to be available every other week throughout summer. Last order will be the week before school is out. Next order will take place 4th of July. Drop off orders to school office between 8-12 p.m. weekdays. New Business: Margot P. has agreed to chair Field Day. Any ideas can be shared with her via e-mail. Also, St. Ed’s will be participating in Fourth of July parade in Lexington. Walk-A-Thon money raised to be split with a minimum of 15% going to the Arthritis Foundation and balance going towards St. Ed’s. After School Activities: Lego workshop will likely be available again next school year; classes will most likely be split between older and younger grades. Violin also is a possibility this coming year. Bylaws to be amended to add “Fundraising Coordinator” as an actual titled position with a role to be more fully defined in bylaws. Also, in order to accumulate PIP hours, the hours must be used for school fundraising efforts (ex: chaperoning field trips will no longer count as PIP hours). Motion made to vote in new officers for 2010-2011 PTO; motion approved and new officers will be President: Beth G. and Secretary: Stephanie S. Returning are Vice-President Debra C., and Treasurer: Deanna W. 3-17-2010 Attendance: Donna S., Rachael B., Deb C., Deanna W., Julie R., Lynn H., Kelly R., Monica M., Beth G. Meeting began at 8:16 am with prayer. Treasurer’s Report: Detailed budget update was presented including monies still to be dispersed for this school year. Handouts distributed. Income was deposited from Little Cesar’s pizza kits. Expenses included router and booster for wireless network and printer. Plan to pay 75% of yearly Spanish expense. 2010-2011 bill for Accelerated Reader (Renaissance Learning) of $999 will be due over the summer. Remaining expenses to be finalized before next meeting and any surplus funds will then be transferred to the school operating budget. Principal’s Report: Meeting with state re: Poker went well yesterday. Follow-up item includes opening checking account in school name for fund tracking purposes. Also we are considering applying for non-profit # for PTO. Budgeting for next school year is underway. Mrs. Becker proposed moving some expense items from the PTO budget over to the Children’s Fund ledger for next year. Items to consider: accelerated reader, Spanish teacher’s pay and marketing. These items will be voted on at the April meeting. Calendar for the remainder of the year reviewed. Working on finishing Strategic Planning process which includes outlining specific action items, filling leadership positions, and recruiting specific task oriented helpers. New areas will likely be added to PIP options. Marketing Report: Fish Fry, Princess Parties and Open House events set for this weekend. New brochures will be finished and available. Goodie bags for the children will include flyers for open house. Advertising is underway for all events and round-ups over the next 2 months. Old Business: New session for “My School is Cool” is underway, and going well so far. Points are given if you become a Face Book fan of Birchwood Mall-need to fill out a points pass stating you did so. Scrip statements will go out soon and money earned will be credited to tuition as this year’s term ends March 31st. New split of 60/40% (tuition/children’s fund) begins on April 1st. Deb is still looking to identify some of the Kroger rewards numbers, so correct family will receive credit. Numbers are available in the office for review. Book Fair scheduled for Mar.24th – Mar 31st. Sign-up sheet for workers is posted in the office. Teacher Appreciation week is May 3-May 7. Plans include; providing am snacks for teachers daily, one lunch provided with extra recess time for kids (extended lunch break for teachers) and possible neck/shoulder massages on Mon. or Tues. Julie will check into getting a massage therapist. Monica offered to cover classrooms while teachers are occupied. Look for sign-up sheets in office after spring break. New Business: All School Birthday party is planned for April 27th. Julie offered to make the cake this year. Field Day chairperson is needed. Laura S. is interested per Mrs. Becker. Monica and Donna offered to help her with planning. Mrs. Becker presented information on “Study Island” a curriculum focused, web based program that children could use over the summer and as a supplement during the school year. She requested PTO consider allocating money to cover subscription for the Math Module for each child. She will come to next mtg. with exact cost and will also investigate possibility of a free trial period. Written materials were distributed regarding the program. Dates were discussed and selected for: Spring Art/Music/ Drama Program May 26th and Talent Show June 4th. Julie will chair the talent show this year. Fundraising: Lynn detailed possible Poker dates for the fall and the group identified their preferences. Lynn will pursue the licenses and reserving the dates. She will also put us on the sub list if any summer dates become available. Each family will be asked to work at least one full Poker shift. Polish Dinner planning meeting is scheduled for Thurs, 3-25 at 1pm- all interested people welcome to attend. The Dinner is set for April 24th. Julie suggested for future planning that major events be scheduled early in the month, when people tend to have more money to spend. She also offered to be the first contact anytime food items are needed, as she has many possible donation resources. Closing prayer and meeting adjourned at 9:56 am. Next meeting scheduled for Wednesday April 21st at 7pm. Minutes respectfully submitted by Beth G. February 24, 2010 President, Donna Smith Treasurer, Deanna Woolley Vice-President, Debra Coombs Secretary, Tracy Peacock Welcome and prayer. Meeting called to order at 7:00 p.m. Attendance: Tracy P., Marti W., Lynn H., Donna S., Deanna W., Stephanie S., Debra C., Kim P., Margot P. Treasurer’s Report: Deanna provided a report provided showing breakdown of income ($4,860.24) and expenses ($1,354.54) from 1/26-2/23/10. Balance as of date of meeting is: $ 11,185.42. Reminder about $10,000 cap on Children’s Fund; balance in account must not exceed that amount. Many items already purchased to update technology; looking into need for booster for router . Money has been set aside for replacement of library carpeting. One bid received to date; others to be obtained before decision is made where to purchase it from. Principal’s Report: Thanks to PTO for the Bats Program and roller-skating during Catholic Schools’ Week; students did a great job at the Academic Olympics on February 20th (received 2-1sts, 1-2nd in Forensics, 1-3rd in Problem Solving, 1-1st in Religion Quiz Bowl). Sr. Faye has written the “Go Green Grant” and is waiting to hear if we will get it, if so, we will be the first school in the county to receive it. Upcoming Dates: 3/19/10: 1st and 2nd Grade to Thomas Edison Inn Museum 3/23/10: Book Fair boxes delivered 3/24/10: Book Fair starts and continues through 3/31/10; sack lunch with parents to be announced 3/20/10: Princess Ball – lots of tickets already sold 3/21/10: Open house for prospective families; PTO officers to be present for tours of school; IOWA test scores to be up for that date 3/20-3/31/10: ½ days for conferences School Closings are now on Channels 2, 4, and 7 and school website Teacher’s Report: Academic Olympics went well (see Principal’s Report), waiting to hear on “Go Green Grant” being written by Sr. Faye, request to have the agenda for the upcoming PTO meetings placed in teachers’ boxes the Monday before the PTO meeting in case they have a special interest in said meeting, also place minutes there once typed up; sledding on recess time a big hit. Marketing Report: Getting school ready for open house; postcards to go out as invitation to open house; strategic planning meetings 1x per month; Ready Set Print is the company used for mailing lists and design of postcards. About 1,900 names on the mailing list. Old Business: Hogan Center Rummage Sale Update – Profit reported as $7,539.45 (thanks to all who helped make this a huge success!) After School Activities Update: 25 children enrolled in Lab Rats and Scrap booking; look for Drama Club in Spring. In-House Field Trip Update: Cranbrook Bat Program – Debra C. arranged this. Catholic Schools’ Week Review – 5th grade to Blessed Sacrament Cathedral in Detroit, roller-skating on 2/05 was a hit New Business: My School’s Cool Contest – keep saving mall receipts from February 1st through May 31st Little Caesar Pizza Kits Fundraiser – order forms due February 24th Teacher Appreciation Week- May 3rd through May 7th Book Fair 3/24-25 through 3/31 – Donna Smith chairing this function. Fish Fries on Fridays 4 p.m.-7 p.m. – come on out and support our school and enjoy good food and fellowship New Officers 2010-2012 -- positions open for President, Vice-President and Secretary. Fifth Grade to go to Tiger’s baseball game courtesy of the Archdiocese on 4/14/10 Lexington St. Patrick’s Day Parade coming up – thoughts are that that would be a good area to become involved. Meeting adjourned at 8:43 p.m. with closing prayer. Next Meeting 3/17/10 at 8 :00 a.m. Free Dress day following PTO meeting for students of parents who attended meeting. JANUARY 20, 2010 President,DonnaSmith Treasurer, Deanna Woolley Vice-President, Debra Coombs Secretary, Tracy Peacock Meeting called to order at 7:02 p.m. ATTENDANCE: Tracy P., Kimberly P., Donna S., Debbie C., Lynn H., Beth G., Ms. Hall, Mrs. Becker TREASURER’S REPORT: Balance from last year of $4,054.88 to be used on the following suggested items: bookshelf for Mrs. Weir, printer for office, wireless printer for laptops, mice for computers (approximately 40 needed); external hard drive, carpet for library, Net Nannies for 40 computers, ink cartridges for printer, Study Island software also suggested. PRINCIPAL’S REPORT: School now has 20 Laptops for Education, to help with the cost, advertising space is still available – seven signs are now on display in the gym. Thank you to the Coombs family for assisting us with this purchase prior to all advertising monies coming in. “Skype,” a learning program, is now loaded onto all computers. Door strike is now working as is security system. Classroom websites are up and running; teachers are allowed 10 minutes per week to update those sites. Saintly Solutions still going on – once per month a name is drawn to have lunch a McDonald’s lunch with Mrs. Becker. Mid-winter break is 2/12-2/16/10. There will be an open house for prospective families to visit the school on 3/21/10. Conferences have changed from 3/11 and 3/12 to 3/30 and 3/31/10 (students have ½ days). Kindergarten round-will be 4/16/10 and preschool round-up will be 4/23/10. TEACHER’S REPORT: Ms. Hall advised that there would be a prayer service on 1/20/10 at 2:15 in church for the victims in Haiti’s earthquake. Sister Faye is apply for a “green school” certificate for St. Edward’s. Mrs. O’Mara represented the school at the Strategic Planning Committee Meeting. OLD BUSINESS: · Santa Shop: gross income: $1,126; expenses: $817.53 · Rummage sale 1/22, 1/23, 1/24/10 (radio ads running on 96.9 and 1380) · Chuck E Cheese night raised approximately $179 · Scrip statements to go out to parents on 1/20/10; money raised from Scrip to benefit the Children’Fund is now up to $3,500;Scrip money earned to come off individual tuition balances in April (year runs from April to April) · My School is Cool - our school has won second place this year - way to go St. Ed’s! NEW BUSINESS: · Catholic School’s Week is 2/01-2/05/10; school to go on a roller skating field trip in a.m. on 2/05; a prayer service will take place on 2/01/10; bat in-house field trip discussed; other spirited ideas mentioned · Little Caesar’s Pizza kits to be going on sale soon as a fundraiser for school · Enchanted Princess Ball scheduled for 3/20/10 in conjunction with Meyer Elementary School in Lexington · PTO will be hosting a Polish Dinner on 4/24/10 from 4-7 p.m.; to include raffles and 50/50 drawing · Valentine’s Day Dance was discussed but decided it would be difficult to plan this year due to time constraints · Book Fair to begin Thursday 3/25/10 · Haiti bake sale brought in over $300 Meeting adjourned at 8:38 p.m. Next Meeting Scheduled for February 24, 2010 |
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